๐ Letter of Credit (L/C) Instruction Template
[Your Company Letterhead or Name & Address]
Date: [Insert Date]
To:
[Buyer’s Bank Name]
[Buyer’s Bank Address]
Subject: Instructions for Opening Irrevocable Letter of Credit in Favor of [Your Company Name]
Dear Sir/Madam,
Please open an Irrevocable Letter of Credit (L/C) in favor of our company for the export transaction as per the following details:
1. Applicant (Buyer) Details:
Name: [Buyer’s Company Name]
Address: [Buyer’s Address]
Contact Person: [Name & Phone/Email]
2. Beneficiary (Seller) Details:
Name: [Your Company Name]
Address: [Your Address]
Contact Person: [Name & Phone/Email]
Bank Account Number: [Insert]
Bank Name & Branch: [Insert]
SWIFT Code: [Insert]
3. L/C Amount and Currency:
Amount: [Total contract value in figures and words]
Currency: [e.g., USD, EUR]
4. L/C Type:
Irrevocable, confirmed/unconfirmed (choose as per agreement)
Sight/payment at [e.g., sight / 30 days / 60 days after Bill of Lading date]
5. Shipment Terms:
-
Incoterms: [FOB / CIF / CFR etc.]
-
Port of Loading: [Indian port]
-
Port of Discharge: [Destination port]
-
Latest Shipment Date: [Insert date]
6. Documents Required for Negotiation:
The following documents must be presented for payment under the L/C:
| Document | Quantity | Remarks |
|---|---|---|
| Signed Commercial Invoice | 3 copies | Must show L/C number and terms |
| Packing List | 3 copies | Detailed and signed |
| Bill of Lading / Airway Bill | 3 originals | Clean, on-board, negotiable |
| Certificate of Origin | 1 original | Issued by Export Inspection Authority (EIC/MPEDA) |
| Health Certificate | 1 original | Issued by MPEDA/EIC |
| Insurance Certificate | 1 original | Covering 110% of invoice value |
| FSSAI Export License | Copy | Valid and current |
| Any other documents | [Specify] | As per contract |
7. Other Conditions:
-
Partial shipments: [Allowed / Not Allowed]
-
Transshipment: [Allowed / Not Allowed]
-
Tolerance in quantity: [e.g., ±5%]
-
Discrepancy charges: To be borne by [Applicant/Beneficiary]
-
Confirmation charges: [To be borne by Beneficiary/Applicant]
8. Advising Bank:
[Your Bank Name & Branch]
Address: [Insert]
SWIFT Code: [Insert]
9. Contact for Queries:
[Your Contact Person Name]
Phone: [Insert]
Email: [Insert]
We request your assistance to open the L/C as per above instructions to enable smooth export shipment and payment.
Thank you for your cooperation.
Authorized Signature
[Your Name & Designation]
[Company Seal / Stamp]
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