๐ Notary Quick Reference Pocket Guide
1. Verify Identity
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Always ask for valid government-issued ID (Passport, Aadhaar, Driver’s License).
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Check photo, name, signature, and expiry date.
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Record ID type and number in your register.
2. Confirm Willingness & Understanding
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Ensure signer/deponent is acting voluntarily, without pressure.
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Briefly confirm they understand the document’s purpose.
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Refuse notarization if coercion or confusion is suspected.
3. Document Check
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Confirm all pages are present and intact.
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Look for blanks, erasures, or missing signatures.
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Verify document matches purpose (e.g., affidavit, PoA).
4. Administer Oath/Affirmation (If Applicable)
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Use correct wording: “Do you swear that the contents are true...”
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Allow the person to respond clearly.
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Record oath details in register.
5. Use Official Seal & Signature
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Affix your notarial seal on the document near signature.
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Sign legibly with date and place.
6. Record in Register of Notarial Acts
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Date and nature of act.
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Names and ID details of parties.
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Description of document.
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Fee collected.
7. Fees
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Charge only government-prescribed fees.
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Provide receipt if requested.
8. Special Documents Reminders
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Power of Attorney: Confirm signer's competency & scope.
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Affidavit: Administer oath and check truthfulness.
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Certified Copies: Compare carefully with original.
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Foreign Docs: Ensure translator present & comprehension.
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Protests: Verify payment refusal & proper drafting.
9. When to Refuse
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Identity cannot be verified.
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Signer is under duress or confusion.
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Document incomplete or suspicious.
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Fees not paid as prescribed.
10. Confidentiality
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Never disclose client information or document details.
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Keep all records secure.
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