Notary’s Daily Work Procedural Checklist

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1. Verify Identity of Parties

• Request valid government-issued ID (e.g., Aadhaar, Passport, Driving License).

• Confirm identity matches the document signatories or oath takers.

• Record ID details in the notarial register.

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2. Examine Documents for Completeness

• Check that documents are complete, legible, and properly formatted.

• Ensure no blank spaces or missing pages.

• Verify if any document requires special attention (e.g., power of attorney, affidavit).

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3. Ensure Voluntary Signing

• Confirm that signatories understand the document and are signing voluntarily.

• If needed, explain the contents or advise consulting a lawyer.

• Refuse notarization if coercion or fraud is suspected.

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4. Perform the Notarial Act

• Administer oaths or affirmations where required.

• Witness signatures in your presence (or certify copies, attest signatures).

• Affix your official seal and signature on the document.

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5. Record the Act in Register of Notarial Acts

• Enter date of the act.

• Describe the nature of the notarial act performed (e.g., affidavit, oath, attestation).

• Note details of the document, parties’ names, and ID numbers.

• Keep register bound and updated.

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6. Collect Prescribed Fees

• Charge fees strictly as per government notifications.

• Provide receipts if required.

• Maintain clear record of fees collected.

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7. Provide the Notarized Document to the Party

• Return the notarized original document immediately.

• Advise on safekeeping and legal significance.

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8. Maintain Confidentiality and Professionalism

• Do not disclose contents of documents or personal information.

• Handle documents and information with discretion and care.

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9. Review and Secure Your Notarial Seal

• Ensure the seal is kept secure and used only by you.

• Report loss or theft immediately to the appointing authority.

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10. Comply with Legal and Administrative Requirements

• Submit periodic returns or reports to the government if required.

• Attend to any correspondence or inquiries from the appointing authority.

• Stay updated with any amendments in laws or rules related to notarial practice.

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11. Renew Appointment (When Due)

• Monitor validity period of your certificate of appointment.

• Apply for renewal in time as per government instructions.

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Quick Reference Summary

Step	Task	Key Points
1	Verify identity	Valid ID, record details
2	Check document completeness	No missing pages or blanks
3	Confirm voluntary signing	No coercion, understanding verified
4	Perform notarial act	Administer oath, witness/sign, affix seal
5	Record in register	Detailed entry of act and parties
6	Collect fees	As per prescribed schedule
7	Return notarized document	Advise safekeeping
8	Maintain confidentiality	Protect information
9	Secure seal	Prevent misuse, report loss
10	Legal compliance	Reports, updates, correspondence
11	Renew appointment	Apply timely for continuity