Notaries Rules, 1956 – Key Points

1. Appointment of Notaries

• Made by the Central or State Government.

• Notifications must specify the territorial jurisdiction.

• Candidates must be qualified advocates, usually with minimum 7 years’ experience.

2. Application Procedure

• Eligible advocates apply to the government.

• Government examines qualifications and suitability.

• Appointments are notified officially.

3. Seal and Register

• Notaries must have an official seal with their name and title.

• They must maintain a Register of Notarial Acts, recording every act performed.

4. Duties and Conduct

• Notaries must attest signatures, certify documents, administer oaths, and protest negotiable instruments.

• Must act impartially and maintain confidentiality.

• Required to maintain a record of all documents notarized.

5. Fees

• Fees for notarial acts are fixed by the government and must be adhered to strictly.

• Notaries cannot charge extra beyond prescribed fees.

6. Removal and Suspension

• Procedures for removal or suspension follow due inquiry.

• Grounds include misconduct, conviction, or professional incompetence.

7. Miscellaneous

• Notaries must renew licenses periodically if applicable.

• Must comply with all directions from the appointing authority.